RACE ENTRY

LMEvents or their agent will maintain a registration database for all entrants and their chosen emergency contact. All information will be collected, stored and processed in accordance with the Data Protection Act 1998.

Entrants are responsible for ensuring the accuracy of their personal records within the event database. Should any information change between registration and participation, it is the individual entrants’ responsibility to ensure that their records are updated accordingly.

Entry Fees must be paid in full before entry to the event will be confirmed.

Entry to the event will only be accepted through the official website, using the online registration service.

The registration fee is NON REFUNDABLE under any circumstance.

Entrants must electronically acknowledge that they have read and agree to the event terms and conditions prior to their entry in to the event being confirmed. By doing so the entrant is unreservedly accepting all of the terms and conditions of this agreement.

USE OF PERSONAL DATA

LMEvents or their agent will maintain a registration database for all entrants and their chosen emergency contact. All information will be collected stored and processed in accordance with the Data Protection Act 1998.

LMEvents may use the entrants contact information to keep them informed of the event or to notify them of other events organised or promoted by LMEvents

LMEvents may share the entrants contact details with their partner organisations. Entrants have the right to ‘opt-out’ of this information sharing agreement at any time.

Entrants give permission for the organisers, their agents, or any other associated organisations to use any photographs, video tapes, motion pictures, website images, recordings, or any other record of the event. Such articles may be used or included on websites, media publications, advertising, promotional information, or other publicly accessible sources.

PARTICIPATION IN THE EVENT / ACTIVITY

Participants must clearly display their issued number in accordance to the specific event instructions.

Where an event is timed, participants are responsible for negotiating all designated timing checkpoints on the course.

Participants must comply with the instructions of the organisers and other course officials.

Event routes will be clearly signed and each event has the route details available online. There will also be a number of marshals at key locations to help keep participants on course. However, whilst the organiser will make every effort to ensure that the routes are adequately signed, the onus of remaining on course rests with the participant.

The organiser reserves the right to require a participant to retire from the event where their conduct is considered to be inappropriate. If required to retire the participant must remove their number and take no further part in the event.

Participants have a duty to report to an event official as soon as practicable, anything that they see or hear which they reasonably believe may impact on the safety or welfare of themselves or others, connected to the event or otherwise.

Whilst appropriate risk assessments will be carried out before the event, participants assume full and complete responsibility for any injury or accident which may occur whilst travelling to or from the event, during the event, or whilst on any premises related to the event.

Participants must agree to waive, release and forever discharge the event organisers, sponsors, promoters, and each of their agents, representatives, successors and assigns, and all other persons associated with the event, from any liabilities, claims, actions, or damages that they may have against them arising out of or in any way connected with participation in the event. This includes any claims, whether caused by negligence, the action or inaction of any of the above parties, or otherwise.

CANCELLATION & REFUNDS

The moment you enter our race we start to incur administrative costs and banking charges, simply in processing your entry and payment. We also incur further charges in administering cancellations and processing refund payments.

Your entry fee is invested in the cost of staging the event, and the main costs to contractors, suppliers, administration etc are already committed well before race day. Therefore, no refunds will be given under any circumstance.

Entry Fees are only valid for the original event for which they were purchased. Neither Places or Fees are transferrable to any other event.

If, for any reason what so ever, an entrant finds themselves unable to participate they should notify the organisers as soon as reasonably practicable of their intention to withdraw from the event. This will allow the vacancy to be reallocated to anyone who may be on the event’s reserve list.

Extreme or unusual weather conditions are unlikely to lead to the cancellation of the event. Entrants must exercise their own experience and judgement regarding their ability, equipment and preparedness to cope with the prevailing elements before they commence.

TRANSFER POLICY

No competitor is permitted to enter or participate using another persons details.

No transfers will be permitted within TWO WEEKS of the event start date.

Entrants are responsible for finding their own replacements. The organiser will not get involved in this process. If you wish to transfer your entry you must email lmeventsuk@gmail.com

ALTERATIONS TO THE EVENT

Circumstances may dictate that for reasons beyond our control we are unable to use the proposed race route. This may well happen at the last minute due to issues such as extreme weather; an accident on route, etc. If there were to be an issue with a race route in the lead up to the event or on the day, we would try to do the following in order of preference…

1. Re-route the course where possible - this could result in the race distance altering. We would endeavour to make it as close as possible.

2. Change the date – if conditions/events dictated we could not stage the race on advertised day then we would try to find an alternative date.

3. Cancel the race – In the unlikely event that the organisers are forced to cancel the event, due to circumstances beyond their control, entrants will be entitled to claim a refund with no further liability whatsoever arising from such cancellation. Requests for refunds must be received in writing no later than 30 days from the date of official event cancellation by the organisers.

Refund Applicants will be reimbursed with that part of their entry fee which are recoverable or have not been irrevocably committed to staging the event.

Exmouth Openwater Triathlon

Details